Event Venue Site Visit Checklist

Your Essential Guide to Stress-Free venue sourcing

When it comes to planning a successful event, your choice of venue can make all the difference. From layout and location to accessibility and atmosphere, the right setting creates the foundation for a seamless attendee experience. That’s why a site visit is one of the most important steps in your planning journey.

At Meeting Encore, we know how much detail goes into evaluating venues, and we also know how easy it is to miss something in the moment. That’s why we’ve created a free, downloadable Event Venue Site Visit Checklist—designed to ensure you cover every detail with confidence.

Why an Event Venue Site Visit Checklist Matters

A site visit is your chance to see beyond the glossy brochure or virtual tour. It’s about understanding how a space will really work for your audience, your program, and your brand. With our checklist, you’ll be able to:

Evaluate venue accessibility and flow
Confirm on-site services and facilities
Assess meeting room layouts and technology capabilities
Identify potential logistical challenges before they arise
Compare venues side by side with consistent criteria

This tool helps you go beyond first impressions, equipping you with the insights you need to make the right decision.

Download Your Free Checklist

We’ve distilled years of venue sourcing experience into one easy-to-use guide. Whether you’re planning a corporate meeting, incentive program, or conference, our checklist ensures no detail slips through the cracks.

Download the Event Venue Site Visit Checklist

About Meeting Encore

For over 35 years, Meeting Encore has helped organizations around the world find venues that elevate their events. From sourcing the perfect property to negotiating the best terms, our team delivers expertise, guidance, and peace of mind—so you can focus on creating memorable experiences for your attendees.

Ready to Simplify Your Site Visit?

Don’t let small details turn into big challenges. With our Event Venue Site Visit Checklist, you’ll have a practical tool that keeps you organized and confident every step of the way

Download your free copy today and make your next site visit stress-free.