As a planner, you’ve got a lot on your plate.

You need a venue that meets your budget, requirements and goals. You need to negotiate win-win contracts that support your policies and protect your business. And you’ve got to do it with less time, less money and less support than you have.

Now imagine you had a team of industry experts working behind the scenes, on your behalf, to handle the details - while you focused on the bigger picture. How much easier would your job be?

At Meeting Encore, we know you need more than just a 'dates, rates and space' solution - you need a trusted advisor and advocate who will partner with you every step of the way. Our team of seasoned hotel and event management experts work with you and for you to:

Find cost savings

Doing more with less has become business as usual - and when you’re planning a meeting or event, the budget is always looming in the background. You’ve got to pull off a successful event while also conserving resources. Venue costs are often the most significant portion of your budget… but booking solely on price often means sacrificing certain requirements, goals or overall impact.

With Meeting Encore as your strategic partner, you’ve got the full force of our buying power behind you. Because we know the right venues and have a network of the best suppliers at our fingertips, we can negotiate the kind of deal that fits your needs, goals and budget. And because we are paid by the venue that you choose, we don’t cost you anything.

Lighten your load

Coordinating the budget, determining objectives and requirements, marketing, organizing registration… sourcing and selecting the venue to host your meeting or event is just one small part of an enormous undertaking, but one that can quickly become a project all on its own. It’s hard to know where to start!

With Meeting Encore as your behind-the-scenes team, you can focus on the big stuff. Our senior industry professionals will write the RFP’s, manage the emails and handle the phone calls. Once we’ve sourced the ideal venues, we’ll present them to you in a clear, comprehensive proposal - all you need to do is choose one. 

Mitigate risk

Chances are, you don’t come from a hotel background. But when you’re sourcing venues, you have to read, understand and negotiate contracts with hotel sales managers. That takes a lot of time - and, if you don’t know what to look or ask for, can leave you exposed to risk. 

When you partner with Meeting Encore, you’re partnering with 25 years of hotel and meeting industry relationships and experience. We speak ‘hotel’ fluently. We know how to read the fine print, handle conversations with hotels, and come away with a win-win. Whether we’re getting you more reasonable cancellation terms or jumping in to handle a major service issue, you can relax knowing that your entire relationship with your venue is taken care of - start to finish.

Everything starts with a conversation...

Big conference? Small meeting? Contact us with a few details. We’ll have a real conversation about your requirements, goals, and how we can help you find the right venue, with the right terms, at the right price.